Legal Assistant - Conveyancing Department

Legal Assistant Vacancy – Conveyancing Department

Rowberry Morris are looking for an experienced Legal Assistant to join our Conveyancing Department based in our Staines office.

Skills/Experience

• Computer skills including using Microsoft Windows/Word, any experience using case management systems would be advantageous
• Ability to prioritise work, function efficiently under pressure and remain calm and professional
• Ability to work to set deadlines and produce accurate work
• File management skills
• Diarising key dates/actions is vital and ensuring they are followed up to satisfactory completion of the date/action
• Ability to demonstrate and implement initiative when working on files
• Enthusiasm and a positive “can do” attitude, with a willingness to continued learning and development

Duties include:

• Preparation of correspondence and documents using audio word processing and digital dictation
• Opening files, conflict checks, and closing files
• Making appointments, arranging meetings and maintaining diaries
• Supporting departments and junior secretaries
• Assisting accounts staff in generating bills in a timely manner and monitoring payment
• Preparation and dispatch of post, emails and faxes with relevant enclosures
• Assisting fee earners with post-exchange, pre-completion, completion and post-completion matters on residential and commercial property files, including but not limited to the following:

- Sending out exchanged Contracts on residential and commercial property matters.

- Ordering OS1 and OS2 searches and reporting any issues to the fee earners.

- Carrying out bankruptcy searches and flagging any issues to the fee earners.

- Preparing completion statements on a range of residential and commercial matters.

- Issuing and serving notice on Managing Agents, Landlords and Management Company’s.

- Managing completions and informing clients, agents and solicitors once completion has taken place.

- Putting various indemnity policies on risk and sending to clients following completion.

- Dealing with client balances and returning funds to client.

• Preparing account forms to send payments such as purchase funds, agents’ invoices, stamp duty and land tax.
• Dealing with registrations of residential and commercial property files at the Land Registry.
• Dealing with any incoming requisitions from the Land Registry.

Salary is competitive and dependant on experience.

Applicants with a commute over thirty minutes will not be reviewed.