Legal Secretary

Stirling & Gilmour are a long-established firm of Solicitors and are currently accepting applications for a Legal Secretary within our Alexandria office.

To be considered for the position, the successful applicant should have experience of working in a busy legal practice, with emphasis on Conveyancing and Executry administration. Applicants must have an all-round knowledge of the workings of a legal office, good communication skills together with good organisational skills and the ability to work with minimal supervision. Salary will be subject to level of experience.

Key Responsibilities

• Type digitally dictated and other documents with accuracy and attention to detail, meeting all reasonable deadlines
• Deal with client enquiries on a daily basis, including answering basic queries, taking messages or redirecting as necessary.
• Liaise with partners regarding progress, completion and issues of workflow. Ensure compliance with the workflow process and procedures.
• Carry out administrative tasks based on a broad understanding of relevant policies or operational requirements, e.g. open files, filing, file closure, event organisation, land certificates, court papers, Deeds Registration, Power of Attorney Registrations etc.
• Contribute to the effectiveness of both the department and the firm, e.g. assisting other departments with digital dictation as appropriate.
• Adhere to Stirling & Gilmour policies and procedures and Law Society of Scotland Regulations, including Money Laundering Regulations.

Skills, knowledge and experience

• Experience of working on Conveyancing and Executry administration in a busy legal practice.
• Excellent attention to detail, good organisational and communication skills and able to work to tight deadlines.
• A good operating knowledge of Microsoft Word, Excel, and Outlook and an ability to plan and prioritise one's own work.
• Accurate and timely digital typing skills essential
• Good telephone manner
• Demonstrate a commitment to personal development